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1 Permission to peruse correspondence course
evening classes, language classes etc

Permission to join correspondence/evening courses may be given if it is not detrimental to official duties and can be withdrawn at any time:

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VIII. JOIN CORRESPONDENCE/EVENING COURSES

1. Permission to join correspondence/evening courses may be given if it is not
detrimental to official duties and can be withdrawn at any time: - References are
being received in the Department from various Ministries/Departments of the
Government of India regarding requests of members of all India Services for
Government’s permission for joining correspondence courses, evening classes,
language classes etc.

2. The Ministry/Department may examine case on merits and grant necessary
permission subject to the following conditions:—

(i) The permission does not ipso facto confer any right on the member of the
service for his continued posting at a particular station for the duration of the
course.

(ii) Pursuit of studies by the member of the service should be without detriment
to the efficient discharge of his official duties.

(iii) The grant of permission will not entitle the member of the service to leave
office by any particular time every day. On occasions requiring his presence
in office beyond the office hours, he will stay in office till the time required.

(iv) The Government will accept no responsibility for his failure to complete the
percentage of compulsory attendance prescribed for the course if any, of
this account.

(v) The permission will not entitle the member of the service to claim leave
either for preparation or for the duration of examination. Leave, if any,
required for this purpose will be sanctioned subject to title of any exigencies
of work.

(vi) The Government reserves the right to withdrawn the permission at any time
without assigning any reason.

AIS Conduct Rules 1968
2 Permission for honorary work 

A member of the Service may,
without the previous sanction of the
Government can undertake some honorary work

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13 (2) A member of the Service may, without the previous sanction of the
Government,—

(a) undertake honorary work of a social or charitable nature, or

(b) undertake occasional work of a literary, artistic or scientific character,
or

(c) participate in sports activities as an amateur, or

(d) take part in the registration, promotion or management (not involving
the holding of an elective office) of a literary, scientific or charitable
society, or of a club, or similar organisation, the aims or objectives of
which relate to promotion of sports, cultural, or recreation activities,
registered under the Societies Registration Act, 1860 (21 of 1860), or
any other law for the time being in force; or

(e) take part in the registration, promotion or management (not involving
the holding of an elective office) of a co-operative society substantially
for the benefit of the members of the Service or government servants
registered under the Co-operative Societies Act, 1912 (2 of 1912), or
any other law for the time being in force in any State :

Provided that,—

(i) he shall discontinue taking part in such activities if so directed by
the Government; and

(ii) in a case falling under clause (d), or clause (e) of this sub-rule,
his official duties shall not suffer thereby and he shall, within a
period of one month of his taking part in such activity, report to
the Government giving details of the nature of his participation.

3 Permission to publication of book and
accepting remuneration

The permission of State Government may be given
for publication of book and also to receive the remuneration offered by the publisher subject to the conditions of Rule 6, 7 and 13(4) of All India Service (Conduct) Rules, 1968. And it is requested to submit the draft copy of the book to the Government before final publication.

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6. Connection with press or radio—Previous sanction of the Government shall
not be required when the member of the service, in the bonafide discharge of his duties or otherwise, publishes a book or contributes to or participates in a public media. Provided that he shall observe the provisions of rules and at all times make it clear that the views expressed, are of his own and not those of the Government.

7. Criticism of Government.—No member of the Service shall, in any radio
broadcast 16or communication over any public media or in any document published anonymously, pseudonymously or in his own name or in the name of any other person or in any communication to the press or in any public utterance, make any statement of fact or opinion,—

i. Which has the effect of an adverse criticism of any current or recent
policy or action of the Central Government or a State Government; or

ii. which is capable of embarrassing the relations between the Central
Government and any State Government; or

iii. which is capable of embarrassing the relations between the Central
Government and the Government of any Foreign State:

Provided that nothing in this rule shall apply to any statement made or
views expressed by a member of the Service in his official capacity and in
the due performance of the duties assigned to him.

4 Permission to publication of book /
Participates in public media

The permission of State Government is not necessary to publish the book subject to complying with the proviso to Rule 6 & 7 of the AIS (conduct) Rules, 1968.

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6. Connection with press or radio—Previous sanction of the Government shall
not be required when the member of the service, in the bonafide discharge of his duties or otherwise, publishes a book or contributes to or participates in a public media. Provided that he shall observe the provisions of rules and at all times make it clear that the views expressed, are of his own and not those of the Government.

7. Criticism of Government.—No member of the Service shall, in any radio
broadcast 16or communication over any public media or in any document published anonymously, pseudonymously or in his own name or in the name of any other person or in any communication to the press or in any public utterance, make any statement of fact or opinion,—

i. Which has the effect of an adverse criticism of any current or recent
policy or action of the Central Government or a State Government; or

ii. which is capable of embarrassing the relations between the Central
Government and any State Government; or

iii. which is capable of embarrassing the relations between the Central
Government and the Government of any Foreign State:

Provided that nothing in this rule shall apply to any statement made or
views expressed by a member of the Service in his official capacity and in
the due performance of the duties assigned to him.

5 Study Leave

Study leave may be granted to a member of the Service, with due regard to the exigencies of public service, to enable him to undergo, in or out of India not exceeding twenty-four months.

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3. Conditions for grant of study leave.—

3(1) Subject to the conditions prescribed in these regulations, study leave may be granted to a member of the Service, with due regard to the exigencies of public service, to enable him to undergo, in or out of India—

3(1) (i) a special course of study consisting of higher studies or specialised training in a professional or technical subject having a direct and close connection with the sphere of his duty; or

3(1) (ii) a course of training or study tour, where such course of training or study tour is related to the sphere of his duties even though he/she may not attend a regular academic or semi-academic course; or

3(1) (iii) studies connected with the framework or background of public administration; or

3(1) (iv) studies which may not be closely or directly connected with the work of the member of the Service, but which are capable of widening his mind in a manner likely to improve his ability as a civil servant and to equip him better to collaborate with those employed in other branches of public service:

Provided that the grant of study leave under clauses (ii) and (iii) shall be subject to the following conditions, namely:—

(a) that the particular course of training, study or study tour is approved by the authority competent to grant study leave; and

(b) that the member of the Service is required to submit, on his return, a full report on the work done by him while on study leave.

Note.— Applications for study leave falling under clause (iv) shall be considered on merits of each case, in consultation with the Central Government.

3(2) Study leave shall not be granted unless—

3(2) (i) it is certified by the Government that the proposed course of study or training shall be of definite advantage from the point of view of public interest; and

3(2) (ii) it is for prosecution of studies in subjects other than academic or literary subjects.

3(3) Study leave out of India shall not be granted—

3 (3) (i) without the prior approval of the Central Government; and

3(3) (ii) for the prosecution of studies in subjects for which adequate facilities exist in India or under any of the Schemes administered by the Government of India.

3(4) Study leave shall not[ ]5 be granted to a member of the Service—

3(4) (i) who has rendered less than „seven years‟ service under the Government:

Provided that the All India Service Officers borne on the North East Cadres of Assam-Meghalaya, Manipur-Tripura, Nagaland and Sikkim shall be eligible for the study leave after completion of six years‟ service under the Government; and

3(4) (ii) who is due to reach the age of superannuation within three years from the date on which he is expected to return to duty after the expiry of leave.

3(5) Study leave shall not be granted to a member of the Service with such frequency as to remove him from contact with his regular work or to cause cadre difficulties owing to his absence on leave.

3(6) Where a member of the Service borne permanently on the cadre of one State is serving, temporarily in another State or under the Central Government, the grant of study leave shall be subject to the condition that the concurrence of the State Government, on whose cadre he is permanently borne, is obtained before the leave is given.

4. Maximum amount of study leave that may be granted at a time and during the entire service.— The maximum amount of study leave, which may be granted to a member of the Service, shall be—

4(i) ordinarily twelve months at any one time, which shall not be exceeded save for exceptional reasons; and

4(ii) twenty-four months (inclusive of study leave granted under any other rules) in all during his entire service:

Provided that the All India Service Officers selected for fellowships approved by the Government of India, from time to time, by general or special orders, will be granted study leave for the entire period of fellowship, not exceeding twenty-four months.

Checklist

Study Leave Regulations

6 Compulsory Waiting Period

The period when an officer is transferred out but is not allocated any posting. The officer is expected to report to the DPAR services section and the duration from his reporting date to the duty reporting date of his new post is considered as Compulsory waiting period

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According to KCSR rules 78, JOINING TIME

1[76. Admissibility of Joining Time:- (1) Joining time shall be granted to a Government servant on transfer in public interest to enable him to join the new post either at the same or a new station.

(2) where a Government servant is engaged or deployed temporarily on special duty, he is not entitled to joining time but may be allowed only the actual transit time, as admissible in the case of journeys on tour.

(3) Where a Government servant is transferred at his request or for any reason other than public interest, no joining time, except that which may be granted under rule 85, is admissible and the actual period taken by him in transit shall be treated as dies non and shall not count for increment and pension. But such a Government servant may at his request be granted any kind of leave due and admissible to him as on the date of such transfer for a period not exceeding the joining time which would have been admissible to him, if the transfer had been made in public interest.

(4) Where a Government servant to whom these rules apply, is transferred on deputation to the control of Central Government or any other State Government or organisation, which has made separate rules prescribing the period of joining time his joining time for the journey to join his post under that Government or organisation and for the return journey, shall be governed by those rules, unless different provisions are expressly made in the terms of deputation/ foreign service by mutual agreement between the lending and borrowing authorities.

(5) Where an employee of Central Government or any other State Government, Railway Board or any other organisation is appointed on deputation to the Civil Services of this State Government or any post therein, his joining time for joining the said Civil Services or post and for return journey, shall be regulated in accordance with the provisions of these rules unless different provisions are expressly made in his terms of deputation to foreign service by mutual agreement between the lending and borrowing authorities.

According to KCSR Rules 8(15)(F) the period spent by a Government servant awaiting orders of posting after relief from a post under Government or after reporting for duty on return from leave,. training or deputation; provided such waiting is approved by Government as unavoidable.

Required Documents to be submitted to DPAR
1) Transfer order
2) Relieved CTC
3) DPAR Reporting Copy
4) Posting order
5) Reporting CTC

 
7 Charge Allowance

It is the allowance granted to an officer who is holding a charge equivalent or higher to his position for a minimum duration of 30 days 

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According to KCSR rule 68: When a Government servant is appointed to be in charge
of the current duties of an office in addition to his own duties and the charge entails a substantial increase of responsibility and some additional work, he is entitled to additional pay (charge allowance)
2[Sanction of Government should be obtained where the
in charge arrangement is proposed to be continued beyond] 3[six months.]
4[Note 1 - A Government servant can be appointed under
this Rule to be in charge of the current duties of an office or post in addition to his own duties only if he is eligible to be promoted to officiate in that post according to the Cadre and Recruitment Rules applicable to that post or if he is holding a post in an equivalent or higher grade.]
Note 2: No charge allowance is admissible unless the
incumbent has actually given over charge of the office under the
orders of the competent authority 5[and is absent on leave or
deputation or is permitted to avail himself of vacation or is under
suspension.] For instance, no charge allowance is admissible to a
subordinate officer empowered to dispose of routine business while his superior is on tour
Note 3 - The minimum period required for claiming charge
allowance under this Rule shall be one month.

Note: The charge allowance is applicable only for 1 additional post even if the officers is working on more than one additional post.

From 30/4/2019 the officer is granted 7.5% of the minimum basic pay scale for a period of consecutive 3 months. If it extends more than 3 months from the 4th month the officer is granted 15% of the minimum basic of the pay scale.

Documents to be submitted to DPAR

1) In charge Posting order
2) Reporting CTC

Charge Allowance Format

CTC Form

Last Updated: 03-02-2021 10:32 AM Updated By: Admin


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